Hawaii County Merit Appeals Board will meet July 15.
Here is the agenda provided by the board:
Members of the public may attend this meeting either in-person at the meeting location or via ZOOM:
Link: https:// www.zoomgov. com/j/ 1614047654?pwd=Jp9gaNnrxwA8pZeR3mk2bKj 1Md8PYo.1
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Meeting ID: 161 404 7654
Passcode: Jul15MAB
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Phone No: 1 669 254 5252
Meeting ID: 161 404 7654
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The members of the Merit Appeals Board will attend this meeting in-person at the Hilo Council Chambers and via Zoom. The meeting shall be automatically recessed for up to thirty (30) minutes to restore communication when audiovisual communication cannot be maintained with all members participating in the meeting and with the in-person location identified in this agenda. The meeting may reconvene when either audiovisual communication is restored, or audio -only communication is established after an unsuccessful attempt to restore audiovisual communication. If it is not possible to reconvene the meeting as provided in this section within thirty (30) minutes after an interruption to communication, the meeting shall be automatically terminated.
1) Call to Order
2) Addendum to Agenda (Requires four votes and must comply with Hawaii Revised Statutes § 92- 7(d))
3) Statements from the Public on Agenda Items — Oral testimony may be presented to the Board either at the outset of this meeting or immediately prior to the applicable agenda item.
4) Approval of Minutes
o May 3, 2024
Review of Executive Session Minutes
o May 3, 2024
Executive Session: The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matters, pursuant to HRS Sections 92-4 and 92- 5( a)( 4), for the purpose of consulting with the Board' s attorney on questions and issues pertaining to the Board' s powers, duties, privileges, immunities, and liabilities. A 2/ 3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting.
5) Director' s Report
o MAB Quarterly Reports: April — June 2024
o MAB Monthly Divisional Activity Report: July 2024
Executive Session: The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matters, pursuant to HRS Sections 92-4 and 92- 5( a)( 4), for the purpose of consulting with the Board' s attorney on questions and issues pertaining to the Board' s powers, duties, privileges, immunities, and liabilities. A 2/3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting.
10: 00 a.m.
HEARING RE COMMUNICATION NO. 24- 03
Note: The hearing concerns the preliminary issue of whether the Board has jurisdiction to hear the appeal, under Section 76- 14, Hawaii Revised Statutes. If it is determined that the Board has jurisdiction, the hearing will continue concerning the merits of the appeal.
Communication No. 24- 03, received on May 1, 2024, from Appellant, appealing the following actions by the County of Hawai` i' s Department of Human Resources: Recruitment and Examination, and Classification or reclassification of a particular position; and
Communication No. 24- 03. 01, received on June 10, 2024, regarding Appellee' s Motion to Dismiss for Lack of Jurisdiction, or in the Alternative, Hold Proceedings in Abeyance; Memorandum in Support of Motion; Declaration of Sommer Tokihiro; Declaration of Justin C. Lee; Exhibits " A" —"V"; Certificate of Service; and
Communication No. 24- 03. 02, received on June 10, 2024, regarding Appellee' s Witness List; Certificate of Service; and
Communication No. 24- 03. 03, received on June 10, 2024, regarding Appellee' s Exhibit List; Exhibits " A" —"V"; Certificate of Service.
Executive Session
The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matter, pursuant to HRS Sections 92-4, 92-5( a)( 2) and 92- 5( a)( 4), for the purpose of evaluating an officer or employee of the County of Hawaii, where the consideration of matters affecting privacy will be involved and consulting with the Board' s attorney on questions and issues pertaining to the Board' s powers, duties, privileges, immunities, and liabilities. A 2/ 3 vote of the members present pursuant to HRS Section 92-4 is necessary to hold an executive meeting.
6) Communication( s) None.)
7) New Business (for discussion and appropriate action)
A) FY 2024- 2025 Annual Performance Evaluation of the Director of Human Resources (HR) Process
o Presentation by the Director of Human Resources, Sommer J. Tokihiro, concerning the Department' s goals and objectives for FY 2024-2025
o Proposed timeline to distribute surveys and deadline for responses
o SurveyMonkey questions for FY 2024-2025 ( Line Department Survey)
o SurveyMonkey questions for FY 2024-2025 ( Employee Survey)
o Merit Appeals Board' s Evaluation Tool for the Director of HR for FY 2024- 2025
o Define target audience/ survey participants
Executive Session
The Merit Appeals Board anticipates convening one or more executive meetings regarding the above matter, pursuant to HRS Sections 92-4, 92-5( a)( 2) and 92- 5( a)( 4), for the purpose evaluating an officer or employee of the County of Hawaii, where the consideration of matters affecting privacy will be involved and consulting with the Board' s attorney on questions and issues pertaining to the Board' s powers, duties, privileges, immunities, and liabilities. A 2/ 3 vote pursuant to HRS Section 92-4 is necessary to hold an executive meeting. B) Discussion concerning appeal forms for individuals who file an appeal.
8) Unfinished Business ( for discussion and appropriate action) None.)
9) Announcements
10) Schedule Next Meeting Date
The Merit Appeals Board will convene its next meeting on Monday, August 12, 2024, time to be determined) at the Hilo Council Chambers, Hawaii County Building, 25 Aupuni Street, First Floor, Room 1401, Hilo, HI 96720.
11) Adjournment
If you need an auxiliary aid/service or other accommodation due to a disability, please contact Glynis Yamada at ( 808) 961- 8361 or by email at
Glynis. Yamadaghawaiicounty. ov as soon as possible. Requests made as early as possible will allow adequate time to fulfill your request. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy.
Submitting Written Testimony: The Board encourages the public to submit thoughts, comments, and input via written testimony. To ensure timely delivery to Board Members prior to the meeting, written testimony must be submitted before 12: 00 noon on the business day prior to the meeting by: ( 1) email to
Glynis. Yamadaghawaiicounty. ov, (2) facsimile to ( 808) 961- 8617, or ( 3) mail to the Merit Appeals Board at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720-4224. All written testimony, regardless of time of receipt, will be part of the permanent record.
Board Packet: Pursuant to Hawaii Revised Statutes Section 92-7. 5, the board packet provided to members of this board for this meeting is available for public inspection during regular business hours at 101 Pauahi Street, Suite 2, Hilo, Hawaii 96720.
If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist [Article 15, Section 2- 91. 3( b), Hawaii County Code]. A lobbyist means " any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." [ Article 15, Section 2- 91. 3a)(6), Hawai`i County Code]. Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, 25 Aupuni Street, Hilo, Hawaii 96720.
https://records.hawaiicounty.gov/weblink/DocView.aspx?dbid=1&id=136590&page=1&cr=1
https://records.hawaiicounty.gov/weblink/DocView.aspx?dbid=1&id=136590&page=1&cr=1